Executive Assistant

Executive Assistant 2435

Pay and Benefits:

• Hourly pay: $25-$30/hr
• Worksite: Leading music streaming company (Los Angeles, CA 90038 - Hybrid, Must be onsite from Mondays to Thursdays)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 3 Month Assignment

A leading music streaming company seeks an Executive Assistant to provide dedicated administrative support to three executives, managing competing priorities with professionalism and discretion.

Executive Assistant Responsibilities:

• Manage complex calendars across multiple executives, including scheduling, prioritizing meetings, and resolving conflicts.
• Coordinate all meeting logistics, including room reservations, virtual meeting setup, materials preparation, and follow-ups.
• Act as a liaison and gatekeeper for the executives, managing incoming requests and ensuring alignment with business priorities.
• Screen calls, emails, and correspondence, responding where appropriate and escalating as needed.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.
• Prepare, process, and reconcile expense reports in a timely and accurate manner.
• Track and process invoices, partnering with vendors and internal departments to ensure timely payment.

Executive Assistant Qualifications:

• Bachelors degree.
• Experience supporting senior-level executives required; experience supporting multiple executives is preferred.
• Experience in entertainment/media or corporate environment with an understanding of protocol with talent/celebrities is preferred.
• Ability to handle sensitive and confidential information with discretion.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong Excel skills preferred for tracking, reporting, and organization.
• Experience with expense management and calendar management tools.

Shift:

• 9 am-6 pm Pacific Time office hours.